Capture. Version. Improve.
Notavi turns the work you already do into clean, standardized SOPs — kept in your own storage and improving over time, so your team’s know-how never walks out the door.
Free to build your own library · Apple Silicon Mac (M1+) & Windows 10/11
The task everyone puts off
You wrap the actual work in twenty minutes. Then you open a blank page to capture the steps — and that’s the part that quietly swallows the rest of your day.
So the guide never gets written. The know-how stays locked in one person’s head, and the next person who needs it opens with a message that starts, “wait, how do you…”
Notavi takes the second step off your plate.
Capture
Run through a procedure once. Notavi captures each step with its screenshot and turns the lot into a clean, numbered SOP — in minutes, not an afternoon. Rather write it up yourself? Build a guide entirely by hand; the AI writeup is a paid convenience you switch on only when you want it.
No keylogging. No capturing on every click. Notavi records a step only when you trigger it — with a keyboard shortcut you set yourself.
Version
Real procedures change. Notavi keeps every revision with a plain-language note on what changed, when, and who changed it — so a guide is always current, never quietly out of date. Reopen any earlier version to read it, or make it current again in a click.
Your storage, your control
Your library lives in storage you already own — any cloud you use, from OneDrive and iCloud to Dropbox, Proton or SharePoint — never our servers. You keep control of the files, the folders, and who gets in. It’s the SOP tool your security team will actually sign off on.
When you ask AI to write a guide, the captured steps are sent to the model to generate it, then discarded — never used for training. Your library stays put.
One source of truth
Search across every folder to pull up the right guide in seconds — then keep the library clean. When a new guide looks like one you already have, Notavi flags it automatically and scores how alike they are. Review the pair side by side, then merge them into one authoritative version, cross-reference them, or keep both — nothing changes until you decide.
Looks the part
Export any SOP as a polished document — two-column, quadrant, or single-page — ready to hand a new hire or attach to a ticket. Open an example and read the whole thing.
The details
Preview before you share
See exactly how a guide reads before it ever leaves your hands.
Minor tweak or major rewrite
Bump a small revision or start a new major version — the whole lineage stays intact.
Branch or start clean
Spin a new version off an existing guide, or from a blank one under the same lineage.
Start documenting free.
Build your library free — add the AI writeup whenever you want it.
Pricing
Documenting is free. Build guides by hand, organize, search, and export your whole library right on your own machine — no subscription. A subscription adds the AI writeup, so you can let Notavi write your guides for you.
Build guides by hand, organize them into folders, open, search, and export — as a PDF, web page, or Word document, in any of eleven languages — all on your own machine. Free account, no subscription; your library stays with you.
When you’d rather not write it yourself, let AI turn what you capture into a finished guide, flag near-duplicates automatically, and keep a change log on every guide.
Two subscription plans, same features — Lite is sized for everyday documenting, Pro gives you more room to document at volume.
For everyday documenting
AI writes your guides, flags duplicates, and tracks your history — for steady, everyday documenting.
Every subscription includes
For documenting at volume
Everything in Lite, with more room to document at volume — for IT, ops, training and knowledge teams.
Every subscription includes
Prefer to download first? Get Notavi for Mac or Windows — build your library free, and subscribe in-app only if you want the AI writeup.
Apple Silicon Mac (M1 or later) · Windows 10 or 11 · 64-bit
Capture. Version. Improve.
Capture them once, keep them in your hands, and let them improve on their own.
Free to build your own library · Apple Silicon Mac (M1+) · Windows 10/11 · 64-bit
