For IT and training teams
Capture any app and build clean step-by-step SOPs, organized and easy to keep current. Free to use, in storage you own. Add AI when you want it to write the whole thing up for you.
Free to use, no subscription needed. Verify this download
Apple Silicon Mac (M1 or later) & Windows 10/11
Why Notavi
Capture any app on your Windows PC or Mac, from admin consoles to line-of-business software to the browser. Press a shortcut at each step and you have a clean step-by-step SOP in minutes.
Keep every guide organized in folders, find it with search, and save each change as a new version. Notavi flags likely duplicates so you can clean them up, and your docs stay current instead of quietly going stale.
Your guides live in your own local or cloud storage, never on our servers. Building, organizing, versioning and exporting are free to use, with no subscription. US owned and operated.
There when you want them
The task everyone puts off
You wrap the actual work in twenty minutes. Then you open a blank page to capture the steps, and that’s the part that quietly swallows the rest of your day.
So the guide never gets written. The know-how stays locked in one person’s head, and the next person who needs it opens with a message that starts, “wait, how do you…”
Notavi takes the second step off your plate.
Capture
Run through a procedure once. Notavi captures each step with its screenshot and turns the lot into a clean, numbered SOP in minutes, not an afternoon. Rather write it up yourself? Build a guide entirely by hand; the AI writeup is a paid convenience you switch on only when you want it.
No keylogging. No capturing on every click. Notavi records a step only when you trigger it, with a keyboard shortcut you set yourself.
Version
Real procedures change. Notavi keeps every revision, free, with when it changed and who changed it, so a guide is always current and never quietly out of date. Reopen any earlier version to read it, or make it current again in a click.
Processes
A real job is rarely a single procedure. Bundle related SOPs into one process, in the order they should be done, then hand it off as one thing. Each step links to the live, versioned guide, so the process always points at the current version.
Your storage, your control
Notavi runs on your machine and writes to storage you already control: a folder on your computer, or any cloud you use, from OneDrive and iCloud to Dropbox, Proton or SharePoint. You keep control of the files, the folders, and who gets in. US owned and operated. It’s the SOP tool your security team will actually sign off on.
When you use an AI feature, the content you send is processed on US-based infrastructure and never used to train AI. Everything else (your documents, your library, your files) stays in storage you control.
One source of truth
Search across every folder to pull up the right guide in seconds, then keep the library clean. When a new guide looks like one you already have, Notavi flags it automatically and scores how alike they are. Review the pair side by side, then merge them into one authoritative version, cross-reference them, or keep both. Nothing changes until you decide.
Looks the part
Export any SOP as a polished document (two-column, quadrant, or single-page), ready to hand a new hire or attach to a ticket. Open an example and read the whole thing.
The details
Preview before you share
See exactly how a guide reads before it ever leaves your hands.
Minor tweak or major rewrite
Bump a small revision or start a new major version. The whole lineage stays intact.
Branch or start clean
Spin a new version off an existing guide, or from a blank one under the same lineage.
Start documenting free.
Build your library free, and add the AI writeup whenever you want it.
Notavi for teams
Bring your team into shared libraries with roles. Everyone works from the same current guides, kept in a shared folder in storage your organization already owns, and you manage people, seats and settings from a web portal.
Give each person a Lite seat ($10 a month) or a Pro seat ($20 a month), and mix them as you like. Start with one seat, your own. Teammates without a seat keep their role and everything that doesn’t use AI.
Pricing
Documenting is free. Build guides by hand, organize, search, find possible duplicates, and export your whole library right on your own machine, no subscription. A subscription adds the AI writeup, so you can let Notavi write your guides for you.
Build guides by hand, organize them into folders, open, search, find possible duplicates, and export (as a PDF, web page, or Word document) all on your own machine. Free account, no subscription; your library stays with you.
When you’d rather not write it yourself, let AI turn what you capture into a finished guide and keep a change log on every guide. Export any guide into any of eleven languages.
Two subscription plans, same features. Lite is sized for everyday documenting, Pro gives you more room to document at volume.
For everyday documenting
AI writes your guides and keeps a change log on each one, for steady, everyday documenting.
Every subscription includes
For documenting at volume
Everything in Lite, with more room to document at volume, for IT, ops, training and knowledge teams.
Every subscription includes
Each person on your team gets a Lite seat ($10 a month) or a Pro seat ($20 a month), and you can mix them. Teammates without a seat keep their role and everything that doesn’t use AI.
Prefer to download first? Get Notavi for Mac or Windows. Build your library free, and subscribe in-app only if you want the AI writeup.
Apple Silicon Mac (M1 or later) · Windows 10 or 11 · 64-bit
Capture. Version. Improve.
Capture them once, keep them in your hands, and let them improve on their own.
Free to build your own library · Apple Silicon Mac (M1+) · Windows 10/11 · 64-bit
