Every release.

Stability improvements

• Stability improvements throughout.

Smoother document imports

• Documents you bring into Notavi keep each step paired with the picture that belongs to it.

Sharper write-ups from your screenshots

Clearer, more accurate documents from the screenshots you capture.

• Every screenshot you upload becomes its own step, with its own instruction.
• Your write-up describes exactly what you captured.
• Titles and summaries name what the procedure achieves.
• Screenshots from phones and tablets are written up as mobile procedures.

Build an SOP from a batch of screenshots

Upload a set of screenshots and get a complete, documented procedure back.

• Upload several screenshots at once and each one comes back as its own step, with its picture.
• The order you arrange your screenshots in is the order you get — rearrange them by dragging, or with the up and down arrows.
• Plus various improvements throughout.

A library that is ready when you are

• Move your library somewhere new and everything comes with it.
• Plus various improvements throughout.

Bring in what you already have — screenshots and all

Documents you have already written can come into Notavi with the pictures that make them useful.

• Import a PDF and its screenshots come with it, each one paired with a step that describes what is happening.
• Add pictures the quick way — drag and drop them straight in, or paste them from your clipboard, anywhere you can add an image.
• Working through a Process, you can see which step you are on and move to the previous or next SOP without leaving the run.
• Printed copies come out cleaner — lighter on ink, and easier to read.
• Smaller touches: set your own banner wording for SOPs and Processes in Settings, and edit the sign-off sheet "For" field at any time.

A walkthrough that builds a real SOP with you

The in-app walkthrough is built around an actual job, so you finish it with a finished SOP.

• The walkthrough starts in your library — where you actually work — and takes you through creating your first SOP from beginning to end.
• It follows a real, everyday IT example, so every step you take is one you would take on a real task.
• It carries on past the first SOP: exporting your finished document, and chaining SOPs together into a Process you can hand to someone.
• Capture-session review shows your screenshots at full sharpness.

Processes — turn your SOPs into start-to-finish procedures

Group related SOPs into a single process and hand someone one document to work through.

• Build a process from your SOPs — line them up in the order they happen and add your own plain-text steps in between.
• Export the whole process as a fillable sign-off sheet, with room to record who did each step, the date, and their initials — as a Word document, a web page, or a fillable PDF.
• Or export the complete booklet: the sign-off sheet followed by every SOP in the process, all in one document, in the language you choose.
• Processes live in your library alongside your SOPs, with their own card, filter, and search, and open into a clean read-and-run view.
• Smaller touches: the "New SOP" button sits alongside "New Process" as a clear green sibling, and the folder list in the Add-SOPs picker shows how many SOPs each folder holds.

Capture screen refinements

• Refinements to the capture screen layout.

Build SOPs without AI

• A new Manual option turns your captured screenshots and notes straight into a finished SOP without AI — whether you're creating a new SOP or adding to an existing one.

Smoother updates and restarts on Windows

Two Windows improvements that make Notavi quieter and more dependable.

• Updates on Windows arrive quietly in the background, keeping the settings you have chosen.
• Notavi opens and closes smoothly on Windows.

Redaction that holds, and dark-mode polish

Refinements to redaction and the Duplicates screen.

• Blurred areas hold their place when you come back to review a screenshot, and clearing a blur clears it.
• Clearer, more readable controls on the Duplicates screen in dark mode.

Always know where your work stands

• Notavi shows you the state of your work as you go, and your changes are kept until they are safely saved.
• Plus various improvements throughout.

Smoother duplicate review and a tidier library

A round of polish drawn from everyday use.

• Duplicate review is clearer — the similarity setting you pick while exploring carries straight into a side-by-side review, so the pair you clicked is right there, with merge, cross-reference, and keep separate lined up consistently where you expect them.
• A tidier library — cleaner select-mode controls, a main button reading "Create New SOP," and Upload and Note buttons that read clearly in dark mode.
• New installs start with sensible settings out of the box.
• Plus various improvements throughout.

Explore your library for possible duplicates, at any sensitivity

A similarity slider across the top of the duplicates page decides how closely two guides have to match before they show up as possible duplicates.

• A "Show matches above" slider, front-and-center on the duplicates page.
• Lower it to surface more loosely related pairs, raise it to see only the very closest matches.
• The list updates live as you drag, so you can explore at whatever closeness you like.
• Purely for exploring — nothing else in your library changes.
• Follows whichever scope you've picked, the current folder or your whole library.

Steadier across all your devices

• Your guides, versions, and history stay exactly where you expect them, on every device you work on.
• Plus various improvements throughout.

Notavi 2.0 — smarter, tidier documentation

Notavi spots duplicate guides for you, helps you merge the ones that belong together, and makes everything easier to find — all privately on your own computer.

• Spot duplicate guides automatically — when a new guide resembles one you've already written, Notavi quietly flags it, so your library stays clean rather than filling up with near-identical copies. It all happens privately on your own computer; nothing about your documents leaves your machine to make it work.
• Merge, review, and untangle with confidence — review possible duplicates side by side, merge the ones that belong together, and, new in this release, pull any merged guide back out later, in any order. Nothing is ever locked in.
• Find things faster — search reaches through every folder and sub-folder at once, and the library shows you a folder and everything inside it in a single view.
• Clearer version history — merged and revised guides read clearly in their history, so you can always see how a document got to where it is.
• Duplicate detection is included with Lite and Pro. Existing installs update automatically.

Notavi 2.0 — version history, a faster library, and worry-free moves

The biggest update yet: full version history for your guides, a redesigned library, and the freedom to organize and move your work.

• Full version history for every guide — make changes with confidence, see what changed and when, name your versions, and roll back to an earlier one anytime.
• A redesigned library that's yours to organize — group guides into folders, and search and filter to find anything fast, however large your collection.
• Move or combine libraries freely, and every guide keeps its complete history, safe and intact.
• A reworked editor and preview that make revising and reviewing your guides clearer and quicker.
• Flexible export — share a single guide, choose how it looks, and export exactly the version you're viewing.

Your guides, saved where you can find them

• Your guides are saved somewhere easy to find, and stay yours even if you uninstall the app.

Double-click to open

• Double-click any Notavi document to open it straight in the app.

Smoother on large libraries

• Large libraries load and scroll smoothly.
• Plus various improvements throughout.

Interface polish

• A small visual refinement to the Windows layout.

Your SOPs on demand, library merge, and a cleaner workspace

More reach across the devices you work on, and a tidier place to work.

• Open any of your SOPs from any device, the moment you need it.
• Bring two libraries together into one.
• Cleaner SOP names and smarter sorting, so your library stays tidy and orders by what you've worked on most recently.
• A slimmer, cleaner workspace.
• A clearer view of your usage, with simpler Light and Pro plans.

Capture improvements

• Precise framing when capturing menus, widgets, and small interface elements.

Improved screen capture

• Multi-monitor setups capture cleanly and accurately.

Workflow improvements

• Refinements to streamline how you work.

A calmer backdrop

• The gentle background animation stays quietly out of the way — a calmer, less distracting view while you work.

Interface updates

• Visual refinements to the library controls.

Feature requests — help shape what's next

• Send feature ideas straight from inside Notavi, vote on what others have suggested, and follow requests as they move from idea to shipped. Browse the public board at notavi.ai/requests.

Search and filter your library

• Find SOPs and documents by title or keyword, narrow your library by creator or date, and sort with clearer, easier-to-read controls.

Automatic keywords

• New SOPs and documents are tagged with up to five relevant keywords automatically, making your library easier to organize.

Improvements and refinements

• Various improvements throughout.

A redesigned export menu and two new export layouts

Exporting your SOPs is clearer and more flexible — pick a layout, see a preview of it, and your choices are remembered for next time.

• Choose how your SOP is laid out: the classic Standard illustrated walkthrough, a compact Two-column layout with each instruction beside its screenshot, or a space-saving Quadrant grid that fits four steps to a page.
• The export panel is laid out side by side, and each template shows a quick preview so you can see at a glance how your steps will be arranged.
• Clearer format choices, with a distinct icon for HTML, PDF, and Word.
• Your export settings stick around — the layout, format, and language you used last time are ready to go the next time you export.
• A simpler step-hints setting: one switch decides whether hints are written, and a quick toggle lets you include or leave them out when you export.

Word export improvements

• Refinements and polish to how your SOPs export to Word.

Tidier SOPs, much lighter exports

More say over what ends up in your finished documents, plus exported files that are far smaller and quicker to send.

• Decide how step hints show up: keep them on, keep them just for yourself while leaving them out of exports, or turn them off entirely for cleaner, leaner SOPs.
• HTML exports are dramatically smaller, so they're faster to share, quicker to email, and lighter to store.
• A small tidy-up in Settings to keep everything easy to find.

Write in your language — share in any of eleven

Document the way you naturally work, then hand the same SOP to anyone on your team in the language they read best.

• Create your SOPs in your own working language — set it once and Notavi writes in the language you work in.
• Export any SOP translated into another language, so one procedure reaches your whole team, wherever they are, in the language they understand best.
• Eleven languages at launch: English, Spanish, French, German, Italian, Portuguese, Indonesian, Vietnamese, Simplified Chinese, Japanese, and Korean.

Your SOPs in your own storage — plus folders and favorites

You decide where your documents live, and they are easier to organize and keep with you wherever you work.

• Keep your SOPs in the storage you already use — Notavi never hosts your files — and have them with you on every device you work on.
• Organize SOPs into folders, pin your favorite folders for one-tap access, and move documents between folders whenever you need to.
• Changes you make elsewhere show up in Notavi automatically, with a clear indicator while a document is still on its way.

Minor workflow improvements

• Small refinements to everyday workflows.

Signed Windows installer and automatic updates

• Signed Windows installer — installs cleanly with "Notavi LLC" as the publisher.
• Automatic updates on Windows — Notavi keeps itself up to date on Windows too.
• Plus various improvements throughout.

Section breaks, plus editor and export improvements

Longer procedures get structure, and your exports carry it through.

• Section breaks — organize longer procedures into labeled sections. Add a section divider anywhere, give it a title, and move or edit it just like a step.
• Sections carry through to your exported documents (Word, PDF, and web) as clean, titled dividers.
• Warnings stay neatly grouped on the page in your exported documents.
• Plus various improvements throughout the editor.

A round of quiet polish

• Various improvements throughout.

Faster, more consistent capture

• Screenshot capture is consistently quick and responsive, right through a session.

Reorder steps as you capture

• Move screenshots up or down in the capture feed before you submit, so your SOP comes out in the sequence you want.

Updates, one click away

• An 'Update Available' indicator appears in the top menu when a new version is ready, so you can update in one click without opening Settings.

Cleaner exports, page by page

• SOP exports fit about two steps per page, so printed and shared documents are cleaner and more compact.
• Each step's screenshot and its instructions stay together on the same page.

Exports that match what you see

What lands in your PDF, HTML, and Word files matches exactly what you built in the app.

• Step screenshots keep their exact in-app framing in PDF, HTML, and Word exports.
• Plus various improvements throughout.

Steadier sessions and a fresh look

Sessions start exactly when you mean them to, with a cleaner, more polished app to match.

• A refreshed app icon.
• Sessions start when you click Start Session, so you decide exactly when capture begins.
• Clearer labels on the capture-type options, so it's obvious what each mode does.
• A clearer support and feedback section in Settings.
• Plus various improvements throughout.

Notavi is here

The first public release of Notavi, available for macOS — and from here on, every update lands on this page in plain English, focused on what you actually get.

• Capture a session and get a clean, structured step-by-step SOP back.
• AI-titled and annotated steps you can reorder and edit inline.
• Export to PDF, HTML, and Doc.
• Your captures and documents stay on your Mac — nothing leaves until you submit a session or export.
• Available for macOS.